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MEMBER PROPOSED AMENDMENTS TO THE PROPOSED BYLAWS

As of 9/7/2017

 

NOTE: Following are member suggestions to the PROPOSED BYLAWS Amendments published in the Summer Tenney Times. To help clarify and incorporate these suggestions, the Executive Board has re-written the published text with the modifications indicated in bold. If approved, the below amendments will replace the text content in the noted Articles within the Proposed Bylaws. Please contact debbie montgomery should you have any questions.

Thank you to the members who submitted their suggestions.

 

# Article Proposed Amendment (in bold)
1 I – Association Property Association Property – means all property of the Association, whether in physical or electronic form, including, but not limited to: name, monies, books, records, minutes, lists, documents, contracts, databases, merchandise, archive items, manuals, files, access codes or passwords, website and social media domains and codes, or other property of any nature whatsoever.

 

2 II – Purpose The purpose of the Association is to educate the public regarding the history and genealogy of the Tenney family and to help preserve the legacy of Thomas Tenney (1614-1700) of Rowley, Massachusetts and his descendants.

 

3 IV.C. – Vacancies Vacancies.  Other than President, any officer vacancy due to circumstances other than regular expiration of the term of office shall be filled by nomination or appointment by the President and vote of the Executive Committee.  Officers shall have the right to resign upon written notice to the Executive Committee, which resignation shall take effect as specified in notice or upon acceptance.  Officers may be removed, with or without cause, by the Executive Committee, provided they have first been notified in writing.

 

4 IV.E. – Duties Elected officers shall:  faithfully and diligently perform the duties specified below consistent with the Governing Documents and with the Association’s image, purpose, and history; adhere to the Standards of Behavior; represent the Association in a professional manner; exercise good judgement in all matters; have electronic correspondence capabilities; maintain confidential information in a secure manner; and promote programs of benefit to Members as may be identified.

 

5 IV. – President The President is responsible for:  the overall coordination of Association business among the officers for the smooth functioning of the Association; the general supervision of the affairs of the Association and the performance of duties of the Executive Committee; selection and oversight of the Association’s registered agent (which position is required by the Vermont Nonprofit Corporations Act); the secure custody and reasonable standard of care of all Association corporate documents and seal; preparing an agenda for each Executive Committee meeting, Annual Meeting, any special meeting and presiding at such meetings; establishing routine Executive Committee group discussions as may be deemed appropriate; ensuring that each incoming officer or appointed position receives all Association Property and instructions pertaining to their office in accordance with Article XI; nominating interim successors to fill officer vacancies in accordance with Article IV, Section C; appointing Members to the positions in Article V; and submitting an annual report.  The President may designate one or more individuals to assist with various duties.

 

6 IV. – Treasurer The Treasurer is responsible for:  accurately reporting the financial health of the Association; maintaining and maximizing return on appropriate checking, savings, certificate of deposit, or other accounts at one or more FDIC-insured financial institutions; promptly depositing all Association income; promptly reviewing and paying all legitimate Association expenses; maintaining a secure confidential database (Quicken, Excel, and/or other) for reporting the Association’s income, expenses, net income or deficit, assets, liabilities, net worth, allocated fund balances, and discretionary assets; submitting a quarterly financial report to the President and Members; timely filing of annual IRS 990-N report; adhering to standard accounting principles; coordinating and implementing any audit request of the Executive Committee; annually requesting the Association’s bequest from the Frank B. Tenney and Edith R. Tenney Trust Fund; upon consultation with the President, moving amounts from the Lifetime and Benefactor Membership Fund to achieve Association goals; submitting bank statements to the President or the President’s designee as requested; and submitting an annual budget and financial report to the President and Members.

 

7 VI.A. – Duties The Executive Committee shall:  guide and manage the business affairs of the Association consistent with the Governing Documents and with the Association’s image, purpose, and history; organize any special meetings for the Members; and promote programs of benefit to Members as may be identified; and ensure that Association policies are followed in accordance with Article IV, Section E.

 

8 XI – Return and Use of Association Property Each elected officer and appointee shall faithfully and diligently keep all Association Property received in good order, updated, and secure; and within thirty (30) days of leaving office or appointment turn over to the President or the President’s designee all Association Property that has been in the custody or control of such individual during his/her term.  The Association will assist in the process of recovering all Association Property.  In addition, unless authorized in writing by the Association to do so, no Member or former Member, including elected officers and appointees, may use the Association’s name, likeness, or other Association identifiers or symbols in any way inconsistent with the Governing Documents or with the Association’s image, purpose and history or in any way that suggests such use is affiliated with or condoned by the Association.  Failure to comply with this section may result in termination or non-renewal in accordance with Article III, Section D or appropriate legal action at the offending Member’s expense.